{"id":419,"date":"2026-10-26T09:00:00","date_gmt":"2026-10-26T06:00:00","guid":{"rendered":"https:\/\/teamso.com\/blog\/?p=419"},"modified":"2026-10-26T09:00:00","modified_gmt":"2026-10-26T06:00:00","slug":"dijital-ozluk-dosyasi-nasil-kurulur","status":"publish","type":"post","link":"https:\/\/teamso.com\/blog\/tr\/dijital-ozluk-dosyasi-nasil-kurulur\/","title":{"rendered":"Dijital \u00d6zl\u00fck Dosyas\u0131 Nas\u0131l Kurulur? 7 Net Ad\u0131m"},"content":{"rendered":"<p><strong>Dijital \u00f6zl\u00fck dosyas\u0131<\/strong>, \u00e7al\u0131\u015fanla ilgili belgeleri yaln\u0131zca taranm\u0131\u015f klas\u00f6rler halinde tutmak de\u011fildir. Do\u011fru kuruldu\u011funda belgeyi bulmay\u0131 h\u0131zland\u0131r\u0131r, eri\u015fimi s\u0131n\u0131rlar ve eksik kay\u0131tlar\u0131 g\u00f6r\u00fcn\u00fcr k\u0131lar. \u0130\u015fe giri\u015fte a\u00e7\u0131lan bir klas\u00f6r\u00fcn i\u015ften ayr\u0131l\u0131\u015fa kadar d\u00fczenli kalmas\u0131 i\u00e7in ba\u015flang\u0131\u00e7ta birka\u00e7 net karar vermek gerekir.<\/p>\n<nav>\n<p><strong>\u0130\u00e7indekiler<\/strong><\/p>\n<ul>\n<li><a href=\"#kapsam\">1. Kapsam\u0131 belirleyin<\/a><\/li>\n<li><a href=\"#siniflandirma\">2. Belge s\u0131n\u0131fland\u0131rmas\u0131 kurun<\/a><\/li>\n<li><a href=\"#zorunlu\">3. Zorunlu kay\u0131tlar\u0131 ayr\u0131 kontrol edin<\/a><\/li>\n<li><a href=\"#yetki\">4. Yetki matrisini yaz\u0131n<\/a><\/li>\n<li><a href=\"#is-akisi\">5. Belge ekleme i\u015f ak\u0131\u015f\u0131n\u0131 kurun<\/a><\/li>\n<li><a href=\"#kalite\">6. Kalite kontrol\u00fc yap\u0131n<\/a><\/li>\n<li><a href=\"#denetim\">7. Denetime haz\u0131r tutun<\/a><\/li>\n<\/ul>\n<\/nav>\n<h2 id=\"kapsam\">Dijital \u00f6zl\u00fck dosyas\u0131 i\u00e7in \u00f6nce kapsam\u0131 belirleyin<\/h2>\n<p>\u0130lk hata, her dosyay\u0131 ayn\u0131 g\u00fcn taramaya \u00e7al\u0131\u015fmakt\u0131r. \u00d6nce aktif \u00e7al\u0131\u015fanlar i\u00e7in bir ba\u015flang\u0131\u00e7 seti olu\u015fturun. Ard\u0131ndan i\u015ften ayr\u0131lan \u00e7al\u0131\u015fanlar\u0131n ar\u015fivini ayr\u0131 bir dalga olarak ele al\u0131n. Her \u00e7al\u0131\u015fan i\u00e7in tek bir dosya mant\u0131\u011f\u0131 kullan\u0131n; ayn\u0131 belgenin e-posta, masa\u00fcst\u00fc ve ortak klas\u00f6rlerde farkl\u0131 kopyalar\u0131 kalmas\u0131n.<\/p>\n<p>T\u00fcrkiye&#8217;de i\u015fverenin her i\u015f\u00e7i i\u00e7in \u00f6zl\u00fck dosyas\u0131 d\u00fczenleme y\u00fck\u00fcml\u00fcl\u00fc\u011f\u00fc, <a href=\"https:\/\/www.mevzuat.gov.tr\/mevzuatmetin\/1.5.4857.pdf\" target=\"_blank\" rel=\"noopener\">4857 say\u0131l\u0131 \u0130\u015f Kanunu&#8217;nun 75. maddesinde<\/a> yer al\u0131r. Dijital d\u00fczen kurarken hangi belgenin hangi s\u00fcre\u00e7te gerekti\u011fini i\u015f s\u00f6zle\u015fmesi, i\u015fyeri uygulamas\u0131 ve ilgili uzman g\u00f6r\u00fc\u015f\u00fcyle e\u015fle\u015ftirin. Ama\u00e7 yaln\u0131zca depolama alan\u0131 a\u00e7mak de\u011fil, do\u011fru kayda gerekti\u011finde ula\u015fmakt\u0131r.<\/p>\n<figure><img decoding=\"async\" src=\"https:\/\/teamso.com\/blog\/wp-content\/uploads\/2026\/10\/ozluk-dosyasi-cover.webp\" alt=\"dijital \u00f6zl\u00fck dosyas\u0131 ar\u015fivi\" \/><\/figure>\n<h2 id=\"siniflandirma\">Belge s\u0131n\u0131fland\u0131rmas\u0131n\u0131 \u00e7al\u0131\u015fan ya\u015fam d\u00f6ng\u00fcs\u00fcne g\u00f6re kurun<\/h2>\n<p>Belge t\u00fcrlerine g\u00f6re sabit bir klas\u00f6r yap\u0131s\u0131, aramay\u0131 kolayla\u015ft\u0131r\u0131r. \u0130\u015fe giri\u015f, s\u00f6zle\u015fmeler, izin ve devams\u0131zl\u0131k, \u00fccret ve yan haklar, performans, disiplin, i\u015f sa\u011fl\u0131\u011f\u0131 ve g\u00fcvenli\u011fi, zimmet ve i\u015ften ayr\u0131l\u0131\u015f ba\u015fl\u0131klar\u0131 \u00e7o\u011fu i\u015fletme i\u00e7in yeterli bir ba\u015flang\u0131\u00e7t\u0131r.<\/p>\n<p>Her belgeye en az d\u00f6rt bilgi ekleyin: \u00e7al\u0131\u015fan sicili, belge t\u00fcr\u00fc, belge tarihi ve ge\u00e7erlilik ya da g\u00f6zden ge\u00e7irme durumu. \u00d6rne\u011fin bir s\u00f6zle\u015fme eki, yaln\u0131zca PDF ad\u0131yla de\u011fil; \u00e7al\u0131\u015fan, ek t\u00fcr\u00fc ve imza tarihiyle bulunabilmelidir. B\u00f6ylece bir y\u00f6netici g\u00f6rev de\u011fi\u015fikli\u011fi kayd\u0131n\u0131 arad\u0131\u011f\u0131nda y\u00fczlerce dosya a\u00e7mak zorunda kalmaz.<\/p>\n<h2 id=\"zorunlu\">Zorunlu kay\u0131tlar\u0131 ayr\u0131 bir kontrol listesinde y\u00f6netin<\/h2>\n<p>Dijital \u00f6zl\u00fck dosyas\u0131, eksik belgeyi gizlememeli. \u0130\u015fe giri\u015f bildirgesi, i\u015f s\u00f6zle\u015fmesi, \u00e7al\u0131\u015fma ko\u015fullar\u0131na ili\u015fkin kay\u0131tlar, izin belgeleri, \u00fccret bordrolar\u0131 ve i\u015ften ayr\u0131l\u0131\u015f s\u00fcrecinde olu\u015fan kay\u0131tlar i\u00e7in ayr\u0131 bir kontrol listesi olu\u015fturun. \u00c7al\u0131\u015fan\u0131n g\u00f6revi, \u00e7al\u0131\u015fma bi\u00e7imi veya \u00f6zel durumu ek belge gerektiriyorsa bunu \u015fablona ekleyin.<\/p>\n<p>\u00d6rnek: Depoda g\u00f6rev alan yeni bir \u00e7al\u0131\u015fan i\u00e7in \u0130K uzman\u0131 dosyay\u0131 a\u00e7ar. \u0130lk g\u00fcn i\u015f s\u00f6zle\u015fmesini ve i\u015fe giri\u015f kay\u0131tlar\u0131n\u0131 ekler. \u0130lk ayl\u0131k kontrolde e\u011fitim veya zimmet kayd\u0131 eksikse sistem bunu a\u00e7\u0131k i\u015f olarak g\u00f6sterir. Buradaki fayda, belgeyi sonradan aramak de\u011fil; eksikli\u011fi olu\u015ftu\u011fu anda kapatmakt\u0131r.<\/p>\n<h2 id=\"yetki\">Yetki matrisini belge hassasiyetine g\u00f6re yaz\u0131n<\/h2>\n<p>Her y\u00f6neticinin t\u00fcm \u00e7al\u0131\u015fan belgelerini g\u00f6rmesi gerekmez. \u0130K ekibi dosya y\u00f6netebilir, do\u011frudan y\u00f6netici yaln\u0131zca kendi ekibiyle ilgili izin veya g\u00f6rev de\u011fi\u015fikli\u011fi kayd\u0131n\u0131 g\u00f6rebilir. Bordro, sa\u011fl\u0131k raporu ve disiplin belgeleri i\u00e7in daha dar eri\u015fim tan\u0131mlay\u0131n. Yetki de\u011fi\u015fti\u011finde eski eri\u015fimi kald\u0131ran bir i\u015flem de ayn\u0131 ak\u0131\u015fta olmal\u0131d\u0131r.<\/p>\n<p>Kimin hangi belgeyi g\u00f6r\u00fcnt\u00fcledi\u011fini izlemek, tart\u0131\u015fmal\u0131 bir durumda \u00f6nem ta\u015f\u0131r. Bu nedenle g\u00f6r\u00fcnt\u00fcleme, indirme ve de\u011fi\u015fiklik kay\u0131tlar\u0131n\u0131n tutuldu\u011fu bir yap\u0131 se\u00e7in. Ki\u015fisel veriler i\u00e7in eri\u015fimi kolayla\u015ft\u0131rmakla eri\u015fimi geni\u015fletmeyi birbirine kar\u0131\u015ft\u0131rmay\u0131n.<\/p>\n<figure><img decoding=\"async\" src=\"https:\/\/teamso.com\/blog\/wp-content\/uploads\/2026\/10\/ozluk-dosyasi-body.webp\" alt=\"dijital \u00f6zl\u00fck dosyas\u0131 i\u015f ak\u0131\u015f\u0131\" \/><\/figure>\n<h2 id=\"is-akisi\">Belge ekleme i\u015f ak\u0131\u015f\u0131n\u0131 tek sorumluya b\u0131rakmay\u0131n<\/h2>\n<p>Dosya, i\u015fe giri\u015f g\u00fcn\u00fcnde tamamlanmaz. \u0130zin onay\u0131, g\u00f6rev de\u011fi\u015fikli\u011fi, ek protokol, e\u011fitim belgesi veya zimmet tutana\u011f\u0131 sonradan gelir. Her belge t\u00fcr\u00fc i\u00e7in kayd\u0131 kimin a\u00e7aca\u011f\u0131n\u0131, kimin kontrol edece\u011fini ve gecikme oldu\u011funda kime hat\u0131rlatma gidece\u011fini yaz\u0131n.<\/p>\n<p>Pratik bir ak\u0131\u015f \u015f\u00f6yledir: belge olu\u015fur, yetkili ki\u015fi kayd\u0131 ekler, \u0130K kontrol eder, eksik veya yanl\u0131\u015f s\u0131n\u0131fland\u0131rma varsa kay\u0131t iade edilir. Onaylanan belge \u00e7al\u0131\u015fan dosyas\u0131na d\u00fc\u015fer. Bu d\u00fczen, e-posta eklerinin kaybolmas\u0131n\u0131 \u00f6nler. <a href=\"https:\/\/teamso.com\/cozumlerimiz\/ozluk-yonetimi-paketi\">\u00d6zl\u00fck ve \u00c7al\u0131\u015fan Y\u00f6netimi<\/a> gibi tek merkezli bir yap\u0131, bu ad\u0131mlar\u0131n ayn\u0131 yerde izlenmesine yard\u0131mc\u0131 olur.<\/p>\n<h2 id=\"kalite\">Ayl\u0131k k\u00fc\u00e7\u00fck kontrollerle kaliteyi koruyun<\/h2>\n<p>\u0130lk aktar\u0131mda yap\u0131lan indeksleme hatalar\u0131 aylar sonra b\u00fcy\u00fcr. Her ay rastgele se\u00e7ilen birka\u00e7 \u00e7al\u0131\u015fan dosyas\u0131nda belge t\u00fcr\u00fc, tarih, \u00e7al\u0131\u015fan e\u015fle\u015fmesi ve eri\u015fim yetkisini kontrol edin. Yanl\u0131\u015f \u00e7al\u0131\u015fana eklenen tek bir belge bile hem operasyon hem gizlilik a\u00e7\u0131s\u0131ndan sorun yaratabilir.<\/p>\n<p>Kontrol sonucunu basit bir tabloda tutun: \u00e7al\u0131\u015fan, kontrol edilen belge, bulunan sorun, sorumlu ki\u015fi ve kapan\u0131\u015f tarihi. Bu kay\u0131t, ayn\u0131 hatan\u0131n tekrar edip etmedi\u011fini de g\u00f6sterir.<\/p>\n<h2 id=\"denetim\">Denetime haz\u0131r dosya i\u00e7in \u00fc\u00e7 soruyu sorun<\/h2>\n<p>Her dijital \u00f6zl\u00fck dosyas\u0131 i\u00e7in \u00fc\u00e7 soru yeterlidir: Aranan belge bulunuyor mu? Belge do\u011fru \u00e7al\u0131\u015fanla e\u015fle\u015fiyor mu? Bu belgeyi yaln\u0131zca yetkili ki\u015filer mi g\u00f6rebiliyor? \u00dc\u00e7\u00fcne de net yan\u0131t veremiyorsan\u0131z s\u00fcre\u00e7te bir bo\u015fluk vard\u0131r.<\/p>\n<p>D\u00fczenli s\u0131n\u0131fland\u0131rma, s\u0131n\u0131rl\u0131 eri\u015fim ve tekrarlanan kontrol; ka\u011f\u0131t ar\u015fivi dijital klas\u00f6re ta\u015f\u0131maktan daha de\u011ferlidir. Dosya d\u00fczeni \u00e7al\u0131\u015fan say\u0131s\u0131 artt\u0131k\u00e7a kendini g\u00f6sterir.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Dijital \u00f6zl\u00fck dosyas\u0131, \u00e7al\u0131\u015fanla ilgili belgeleri yaln\u0131zca taranm\u0131\u015f klas\u00f6rler halinde tutmak de\u011fildir. Do\u011fru kuruldu\u011funda belgeyi bulmay\u0131 h\u0131zland\u0131r\u0131r, eri\u015fimi s\u0131n\u0131rlar ve eksik kay\u0131tlar\u0131 g\u00f6r\u00fcn\u00fcr k\u0131lar. \u0130\u015fe giri\u015fte a\u00e7\u0131lan bir klas\u00f6r\u00fcn i\u015ften ayr\u0131l\u0131\u015fa kadar d\u00fczenli kalmas\u0131 i\u00e7in ba\u015flang\u0131\u00e7ta birka\u00e7 net karar vermek gerekir. \u0130\u00e7indekiler 1. Kapsam\u0131 belirleyin 2. Belge s\u0131n\u0131fland\u0131rmas\u0131 kurun 3. Zorunlu kay\u0131tlar\u0131 ayr\u0131 kontrol edin [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":417,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[67],"tags":[646],"class_list":["post-419","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ozluk-yonetimi","tag-dijital-ozluk-dosyasi"],"_links":{"self":[{"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/posts\/419","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/comments?post=419"}],"version-history":[{"count":1,"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/posts\/419\/revisions"}],"predecessor-version":[{"id":420,"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/posts\/419\/revisions\/420"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/media\/417"}],"wp:attachment":[{"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/media?parent=419"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/categories?post=419"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/teamso.com\/blog\/wp-json\/wp\/v2\/tags?post=419"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}