Shift-first HR for gyms and fitness clubs
When a club opens early and closes late, keeping trainers and the front desk covered is a job in itself. Teamso brings shift planning, QR attendance, timesheets, onboarding paperwork and payroll together on one platform for every branch.
Discover Teamso for Gyms & FitnessHidden HR risks for gyms and fitness clubs
How Teamso makes a difference for gyms and fitness clubs
Shift planning
Forecast staffing needs from each branch's actual data and compare a cost-led and a preference-led plan. A plan that breaks the rules cannot be published, and assigned staff are notified once it goes live.
- Staffing forecast by day and shift type
- Trainers enter the days they are unavailable
- Weekly shift templates and week copying
- Email and SMS reminders before each shift
QR time and attendance
Record clock-in, breaks and clock-out with a rotating QR code on the front desk tablet. No separate terminal or card reader is needed, and no biometric data is used.
- A separate QR code for every branch and door
- Location area and GPS accuracy checks
- Lateness tolerance and discrepancy list
- Excuses sent from the app
Timesheets and payroll
Published shifts become planned hours and accepted attendance records become actual hours on the timesheet. Preview payroll branch by branch before closing the period and spot missing data before it is calculated.
- Planned and actual hours side by side
- Weekly rest day and public holiday overtime in separate columns
- Payroll preview filtered by branch
- Payslips delivered as e-payslips
Digital welcome
A new trainer or receptionist fills in ID, bank and document details on their own phone before day one. The record goes through branch approval and moves to the employee list in a single step.
- Onboarding document sets that vary by branch
- SMS-code approval for time-stamped documents
- Registry and seniority records opened on transfer
- Automatic transfer for future start dates
Internal communication
Share timetable changes or branch news with the whole team from one place. Take the team's pulse with surveys and let the chatbot handle repeat questions.
- Announcements by email or SMS
- Surveys by branch, department and position
- Anonymous response option
- Chatbot that answers from your company files
Badges and recognition
Make the trainer members keep praising, or the team that carried a busy month, visible to everyone. Managers recognise their teams and colleagues recognise each other with a message.
- A badge catalogue built for your club
- Peer recognition with a monthly allowance
- Automatic badges for years of service
- Recognition wall scoped to a branch
Key modules for Gyms & Fitness
Modules that fit how this industry works; each one has its own page with the details.
- Shift ManagementEasily create shift plans, make multi-shift assignments, and instantly notify all teams with automated alerts.
- Time attendanceRecord clock-ins and outs with QR codes and location checks, in the office or in the field; the data flows into timesheets and overtime automatically.
- TimesheetAutomatically collect clock-in/out data with T&A-compatible infrastructure, manage timesheet records from a single screen, and transfer to payroll error-free.
- E-WelcomeCollect new employee documents digitally, quickly complete missing paperwork, and manage approval workflows.
- PayrollManage different payroll types like R&D, calculate payroll error-free with automatic regulation updates and integrated HR data.
Run every club's team from one platform
From trainer and front desk shifts to clock-in records, timesheets and payroll, manage every branch under the same rules. With Teamso your plan holds together as you open new clubs.
Get a quote for your club