Uninterrupted shift and duty management for security companies
Officers are spread across client sites, duty runs day and night, and an unmanned post puts the contract at risk. Teamso plans shifts against working-time rules, records clock-ins on site with QR and location, and keeps overtime and documents on record.
Explore Teamso for security servicesHidden HR risks in security services
Where Teamso makes a difference in security services
Shift and duty planning
Set up client sites as branches, forecast how many officers each one needs from actual data and check the plan against working-time rules. Night shifts can run past midnight, and a plan with hard violations won't publish.
- Checks for 45 weekly hours and 7.5 night hours
- Written consent by e-document when limits are exceeded
- Officers on leave or sick notes are not suggested
- Report of officers at overtime risk
On-site QR and location attendance
Place a separate QR code at each client site and entry point, and accept scans only inside the geofence. Absence checks run every 15 minutes, so a late or missing officer shows up as a discrepancy.
- Dynamic, signed QR codes
- A photographed code can't be scanned later
- Late arrival and early leave tracked separately
- Scan photos stored encrypted
Overtime management
When a shift runs long or relief arrives late, record the overtime through request and approval. A second record for the same hours is blocked, and approved overtime becomes pay or time off and moves to payroll.
- Overlapping overtime blocked
- Approved overtime flows into the open payroll period
- SMS approval and time stamp on conversion
- Overtime reports by customer tag
Timesheets
Planned and actual hours flow from attendance records into timesheets on their own. Complete a missing check-out, approve differences from the day view and close the month with payroll-ready data.
- Complete missing check-out records
- Early or late arrivals within tolerance not flagged
- SGK absence reasons for missing days
- Changes blocked in closed periods
Employee records and documents
Keep each officer's ID card, training certificate and contract in their file. Add reminder dates to training records and see officers with missing information on one list.
- Documents in the employee file section
- Reminder dates on training records
- Missing data card
- Blacklist warning when rehiring
Asset assignment
Assign radios, torches and uniforms to officers. When an item is already with someone else, Teamso asks for the transfer to be approved, so the record shows who took over what at shift change.
- Email to new and previous holder on transfer
- Handover photo on assignment
- Time-stamped digital handover form
- Faulty and lost status tracking
Key modules for Security Services
Modules that fit how this industry works; each one has its own page with the details.
- Shift ManagementEasily create shift plans, make multi-shift assignments, and instantly notify all teams with automated alerts.
- Time attendanceRecord clock-ins and outs with QR codes and location checks, in the office or in the field; the data flows into timesheets and overtime automatically.
- Overtime ManagementManage overtime data in a single system: convert hours to leave or automatically transfer to payroll, and eliminate calculation errors.
- TimesheetAutomatically collect clock-in/out data with T&A-compatible infrastructure, manage timesheet records from a single screen, and transfer to payroll error-free.
- Personnel & Employee ManagementConsolidate all employee data in a digital archive and build a secure personnel management system with GDPR-compliant, Turkey-based infrastructure.
From roster to payroll, run your security operation in one place
Let's go through your sites, duty pattern and overtime setup together, and configure Teamso around your security operation.
Get a tailored quote for your organization