Shift and staff management for stations that never close
Stations stay open at night and on public holidays, and every shift needs enough people at the pumps, in the shop and at the till. Teamso plans shifts per station, records clock-ins with a QR code at the station, separates holiday hours in timesheets and keeps assigned equipment on record.
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Where Teamso makes a difference at fuel stations
Shift planning
Set up each station as a branch and forecast staffing from last period's attendance records. Night assignments over 7.5 hours appear in the alerts panel, and the employee's written consent is requested as an e-document.
- Demand forecast per station
- Night shifts can run past midnight
- Three-tier mandatory break rule
- Lock plans at month end
QR attendance at the station
Run a dynamic QR code on a tablet next to the till and let staff scan it with their phones. Because the code keeps changing, a screenshot won't work, and you can also turn on automatic check-in by location in the mobile app.
- Dynamic code that refreshes on your interval
- Duplicate scan blocking
- No automatic check-in without a planned shift
- Leaving during a break is not a check-out
Timesheets and overtime
Weekend and public holiday hours sit in their own timesheet columns. Approved overtime converts to pay or time off with the holiday multiplier and moves into the payroll period.
- Weekend and public holiday overtime in separate columns
- Afternoon hours on half-day holidays shown separately
- Default holiday multiplier x2, adjustable
- Overtime converted to time off instead of pay
Asset assignment
Assign handheld terminals, radios and workwear to staff at each station. Transfers are approved in Teamso, the employee confirms the handover form with an SMS code and the form is stored with a time stamp.
- Asset list by branch
- Release several assets in one go
- Handover form opens in a phone browser
- Assignment history shows who got what and when
Document approval and policies
Publish fire, emergency and till procedures as policies and track, version by version, which station staff have read and acknowledged them. Reminders go out automatically as the deadline approaches.
- Policies published under health and safety
- Acknowledgement channel recorded as web or mobile
- Reminder three days before the deadline
- Pending list exported to Excel
Applicant tracking and pre-boarding
Post forecourt and shop vacancies and move candidates through stage columns. Hired candidates go straight to pre-boarding and complete their own paperwork before day one.
- Careers page in Turkish and English
- Drag-and-drop candidate stages
- One-step transfer to pre-boarding
- Documents approved with an SMS code
Key modules for Fuel Stations
Modules that fit how this industry works; each one has its own page with the details.
- Shift ManagementEasily create shift plans, make multi-shift assignments, and instantly notify all teams with automated alerts.
- Time attendanceRecord clock-ins and outs with QR codes and location checks, in the office or in the field; the data flows into timesheets and overtime automatically.
- TimesheetAutomatically collect clock-in/out data with T&A-compatible infrastructure, manage timesheet records from a single screen, and transfer to payroll error-free.
- Asset & Vehicle ManagementManage equipment and vehicle assignments, track with QR codes, and keep handover processes under control during employee departures.
- Document ApprovalHave employees read company policies and documents and record their acknowledgement with a time stamp.
Manage shifts and staff for all your stations in one place
Let's review your stations, shift pattern and team structure together, and set Teamso up around your fuel retail operation.
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