HR for cleaning and facility teams working across many locations
Your teams work in different buildings every day, on your client's premises rather than yours. Teamso sets a geofence for each site and records clock-ins there, runs shifts and timesheets centrally, and gets new starters' paperwork done before day one.
Explore Teamso for facility managementHidden HR risks in cleaning and facility management
Where Teamso makes a difference in facility management
Location attendance at client sites
Set each client building up as its own location and adjust the scan radius to fit it. For mobile crews visiting several sites a day, turn on the off-site scanning option.
- Define sites by dropping a pin on the map
- Extra margin for indoor spaces
- Off-site scanning for mobile crews
- Rejection screen shows distance and GPS accuracy
Shift planning
See how many people each site needs and build the plan by hand or from an AI suggestion. Staff on approved leave or sick notes are not suggested, and if a leave clash appears after publishing, a backup candidate is offered.
- Two suggestions, cost first or preference first
- Backup candidate for leave clashes after publishing
- Conflicting entries shown in a separate color
- SMS reminder before each shift
Timesheets
Clock-ins from different sites come together in one timesheet calendar. For large teams, convert planned hours to actual in bulk or correct them with Excel instead of opening each day.
- Bulk convert planned hours to actual
- Bulk timesheet via Excel template
- Missing records and long sessions at a glance
- Payroll-ready data at month end
Digital pre-boarding
New starters fill in their own details and upload their documents. Send a different document set by branch, and once approved the record moves to the employee list in one step.
- Login details by email and SMS
- Document sets by branch
- Review by a branch approver
- Warning for an existing record with the same national ID
Asset and equipment tracking
Register cleaning machines, equipment and company vehicles, and assign them to a person or mark them as shared. Log repair and fault statuses with dates, and have transfers approved.
- Shared use and in-repair statuses
- Assets recorded by branch
- Status changes logged with date and note
- Periodic reminders to asset holders
E-payslips
Send payslips digitally and let employees approve with an SMS code or reject with a reason. When a client asks, show from the monthly approval table which payslip reached whom.
- Time-stamped payslip with verification QR code
- Monthly approval table
- Resend a rejected payslip
- PDF by email for leavers
Key modules for Cleaning & Facility Management
Modules that fit how this industry works; each one has its own page with the details.
- Time attendanceRecord clock-ins and outs with QR codes and location checks, in the office or in the field; the data flows into timesheets and overtime automatically.
- Shift ManagementEasily create shift plans, make multi-shift assignments, and instantly notify all teams with automated alerts.
- TimesheetAutomatically collect clock-in/out data with T&A-compatible infrastructure, manage timesheet records from a single screen, and transfer to payroll error-free.
- E-WelcomeCollect new employee documents digitally, quickly complete missing paperwork, and manage approval workflows.
- Asset & Vehicle ManagementManage equipment and vehicle assignments, track with QR codes, and keep handover processes under control during employee departures.
More sites shouldn't mean more HR workload
Let's look at your sites, shift pattern and hiring pace together, and set Teamso up around your facility operations.
Get a tailored quote for your organization